Microsoft Teams has revealed that it will erase your previous calls automatically

Users who want to listen to recordings from previous Microsoft Teams calling should not wait too long, according to the firm. 

Microsoft previously announced that the video conferencing service will destroy call records after a certain amount of time if customers did not do anything with them, such as download or listen to them. 

The business has now stated that this time limit will be set at 60 days, meaning that customers will have only a few weeks to engage with the recordings they require, or risk losing the files forever. 

Microsoft Teams deletes a call 

According to Microsoft, the 60-day restriction was established because the firm discovered that most meeting recordings are never watched again once they had passed the 60-day mark. 

Users and administrators can still alter the default expiration date, albeit it will not be available right away. 

Microsoft Teams announced plans to start automatically recording all calls in June 2021, replacing a previous procedure in which users had to opt-in to call recording. 

Organizations who need to record meeting interactions to comply with industry rules or local legislation may find this feature particularly valuable. 

Meeting participants are notified that the meeting is being recorded with a warning shown at the start of the call, with the recording accessible to download and listen to once the conversation has concluded. 

Teams‚Äô managers can now configure meeting recordings saved on OneDrive and SharePoint designer to expire automatically, according to a new upgrade from Microsoft. 

The feature, which will be available in September, will allow admins to create a default Teams policy setting on automatic deletion, though they will be able to change the default meeting recording expiration time via a setting in the Teams Admin Portal or by editing policy attributes using PowerShell scripts. 

Microsoft Teams will be able to compete with rival services like Zoom, which has enabled call recording (and call deletion) for some time. 

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Microsoft Teams will now shield you from phishing frauds

Clicking on links is one of the internet’s hazards. You never know where a URL will take you after you access it, even if it looks to be from a reliable source.¬†That is¬†why Microsoft is introducing phishing safeguards in Microsoft Teams, so you¬†do not¬†have to worry about hackers obtaining your personal information through phishing links and websites.¬†

Microsoft claims this latest Teams feature is all about ensuring Teams is “the most secure real-time collaboration platform,‚ÄĚ with remote and hybrid work models seeing a surge and Teams adoption increasing over the previous year. The new Teams feature is powered by Microsoft Defender for¬†Office 365 email¬†and is officially called as Safe Links. It works behind the scenes by scanning a URL once it is clicked in Teams to ensure it is legitimate and trustworthy.¬†

In the video below, Microsoft demonstrates how Safe Links work. According to Microsoft, Safe Links has already detected 2 million different URL-based payloads that attackers build to execute credential phishing attacks. 

Hackers, on the other hand, may frequently get around these safeguards by sending redirect URLs and utilizing other phishing-blocking technologies. With the Safe Links feature in Teams and other Microsoft 365 apps, Microsoft is a step ahead of the game. Before you open a page, Safe Links may check the URL. Your web browser will direct you to a page with notice if the URL does not check out. 

Safe Links may be used in Microsoft Teams Calling conversations, group chats, and channels. Customers that use both Microsoft Teams and Microsoft Defender for Office 365 can make use of the functionality. IT administrators may enable it in the Microsoft 365 Defender interface by creating a Safe Links policy. 

Safe Links adds to the various security features that Microsoft has already included in Teams. Conditional access, end-to-end encryption, and a slew of meeting safety rules are all examples. ‚ÄúGiven the changing nature of work, securing collaboration tools is critical, and Safe Links is only one element of an expanding range of security and compliance capabilities,‚ÄĚ Microsoft¬†stated.¬†

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The latest Microsoft Teams upgrade will prevent your cloud storage from becoming overburdened

Since Microsoft introduced its auto record function last month, remembering what was said in a Microsoft Teams meeting has gotten a lot easier, but recording many sessions each day may take up a lot of data. 

This is why, according to a recent Microsoft 365 roadmap update, the software giant is working on a new feature that would prevent recorded Teams meetings from taking up all of your cloud storage space. 

It’s worth mentioning that not all meetings in Microsoft’s video conferencing software are automatically recorded; this function, according to a support page, must be enabled via an administrator setting. Because auto recording was added to Teams for businesses who need to record meeting interactions to comply with industry requirements or local legislation, this is the case. 

Auto-expiration of meeting recordings 

Microsoft unveiled a new feature that would allow Teams admins to set meeting recordings stored on OneDrive and SharePoint to expire automatically in its latest update to the Microsoft 365 roadmap. 

When this feature is released in September, a default Teams policy option will erase meeting recordings stored in OneDrive or SharePoint after a specified period of time. Teams’ admins, on the other hand, will be able to change the default meeting recording expiration time via a setting in the Teams Admin Portal or by editing policy attributes using PowerShell scripts. 

Meeting recordings will be automatically destroyed after they reach their expiration date in the future, unless the meeting owner chooses to extend it. Microsoft will alert meeting organizers before a recording expires, so they won’t have to worry about losing their records. 

High-resolution video recordings of meetings may take up a lot of room in a company’s cloud storage, but with this new option,¬†organizations¬†will be able to keep their freshly recorded meetings without having to worry about having too many recordings of earlier meetings online.¬†

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On Google Meet, here’s how to share audio

Google Meet¬†and Zoom have made it simple for anybody to hold video meetings and share their screen with other attendees. However, in some situations, while sharing a video via Google Meet, the audio may not function.¬†This is because, other from the Chrome browser, Google Meet does not enable audio sharing from other computer¬†programmes. Here’s how you use Google Meet to exchange audio.¬†

For a quick start; 

  • To begin, select the “Present Now” option from the drop-down menu 
  • Google Meet allows you to share internet videos as well as audio 
  • From the PC, share video files (with audio) 
  • Tips for ensuring high-quality video and audio while streaming 

You should play audio on Chrome to share it on Google Meet. Then, in the meeting window, pick A Chrome Tab from the Present Now menu in the bottom-right corner of the control panel. A new window will appear, displaying the open Chrome tabs. To share the audio of the selected tab, select it and tick the Share Audio box in the bottom-left corner. 

Videos on the internet Google Meet allows you to share internet videos as well as audio. The procedure for sharing internet movies during a Google Meet presentation is quite straightforward. To do so, you must first launch Google Chrome. Then, using Chrome, go to the necessary website and choose the video you want to share. To successfully share the video and audio from the relevant Chrome browser, repeat the procedures from the audio sharing section. 

You may have noticed that sharing video files from your PC has issues. The only method to overcome this problem (again) is to play the files in a Chrome tab. Choose the video file you want to send. Drag and drop the file into Chrome’s window now. To share the video with audio in Meet, follow the same steps as before. 

Following these guidelines can help you assure high video quality while streaming: – Reduce the number of Chrome tabs and the number of active apps. – Reducing the size of the Meet window is a good idea. – Turning off the mic/camera is another method to let Meet concentrate on analyzing the audio/video that is being streamed. 

If you are looking for another way to collaborate with your teammates then, Microsoft Teams is the most reliable service that you can opt. Teams meetings may be accessed by phone, tablet, PC, or MAC, as well as the Teams app on a mobile device, tablet, PC, or MAC. 

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Fluid is being pushed by Microsoft to improve productivity in Teams, Outlook, and OneNote

So, what are fluid components? In this scenario fluid components are intended to help ‚Äúhybrid‚ÄĚ remote teams with synchronous and asynchronous work.  

As part of Microsoft’s continuous push to transform how people interact with documents, the firm will expand the usage of its Fluid components to a wider variety of productivity and collaboration products, including Outlook, OneNote, and Whiteboard. 

Fluid components, dubbed “atomic units of productivity” by Microsoft when they first debuted two years ago, are tiny applications like tables, charts, and lists that can be put into¬†other¬†Microsoft 365¬†products and updated in real-time by numerous users.¬†

Although it has been sluggish to roll out the capabilities, Microsoft said in May that the components will be included to the Teams chat function. Fluid components will be added to Microsoft Teams meetings, as well as the Outlook, OneNote, and Whiteboard applications, as part of the plans announced last week. The ultimate objective is to improve user meetings. 

The emphasis is on the establishment of meeting-related “components,” such as a common agenda, with discussion points automatically uploaded to a dedicated OneNote page and made available via Outlook email and calendars. During a meeting, notes and tasks issued in Teams may be synchronized back to OneNote for all attendees to see. 

Fluid components in Outlook, OneNote, and Whiteboard will be available in a private preview this autumn, with wider availability expected ‚Äúearly next year,‚ÄĚ according to a Microsoft spokeswoman. Only Microsoft 365 business users will be able to use the functionality. Fluid components of Teams’ conversation are presently in private preview, with a full release planned for August. 

Fluid components in Microsoft’s collaboration and productivity tools represent a trend away from separate files and toward a more flexible and collaborative approach to documents in Microsoft 365.¬†

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